Fix bid (Agile) project. Are you ready?

What is a fix bid (Agile) project?

This is a general understanding that fix bid project means fix price, fix time, fix scope and obviously with quality. This requires detailed and accurate requirements. ‘The IRON TRIANGLE’…

However a ‘Fix bid AGILE project’ is bit different from the above understanding. How? We will see it in the later part.

Now let us understand why customers ask for fix bid project?

·         Many customers do not have significant idea, what agile means. They think that from an agile project they will get iterative deliveries hence more control on project and less surprises at later stages.

·         Customers do not want to take any financial risk.

·         Customers (generally government institutions) need to choose between bids. They have to stick with fix bid project which also needs to be agile.

·         Lack of trust between Clients and Contractor. And this is obvious as every time the projects are not from the same clients or from the clients which know enough about contractor prior to the project.

What benefits a contractor may anticipate from fix bid project?

Not all the time but at times contractor also gets benefited from fix bid agile projects.

·         A contractor can predict his cost and benefits.

·         Planning in a fixed price project is easier. As cost and benefits are predicted in advance, the other planning as scheduling and resourcing becomes easier. Contractor can focus on other projects easily as fix bid projects scope and timelines also are fixed.

·         Generally this happens when the domain is well known to contractor. If the contractor is selling its product then the expertise is already with contractor. Say, if we are selling our own product (company’s product) then we already have enough expertise and SMEs with us. We know almost all features/functions in advance. Yes, there may be a few customization needed as per the client’s requirement. If planned well, we can go ahead with fix bid agile projects.

What should be the way of collaboration between client and contractor?

·         First of all client should know what Agile means and how an agile project will be developed and delivered.

·         Preferably a Product owner from client should be available, if not, contractor may provide agile training to a SME (Subject Matter Expert) - a representative from client. If this is not possible, offer client a proxy Product owner.

Fix bid AGILE project

In most of the cases client is more focused on TIME (Deadlines) and BUDGET. So the only option left flexible is SCOPE. Though clients forces for fix SCOPE also but in Agile project the scope is drilled down from VISION to Stories (even more up to tasks). So once we discuss about the scope, we could provide client a range of Stories expected to be covered in the Fix Time and Fix Budget. Sometimes stories may still be in form of EPIC (Big story).

It had been debated many times that Product owner from client asks for inclusion of more and more stories in sprints. In such cases ScrumMater and the team can guide Product owner about the team’s capacity. In my opinion if the team (Product owner, ScrumMaster, Development team) is working in collaboration such things could be tackled easily. After all Product owner also works for success of product/project and he/she responsible for the same. :-)

How to deal with Change requests

Change is inevitable. Agile welcomes Changes and that is the essence of Agile. However in Fix bid it creates confusion.  Change is inevitable but BUDGET is fix :-).

The best way to deal with Change request is to drop comparatively less important user stories (equal story points which the change request have). Having fix bid project, it becomes tough to convince clients. If you could do that, go-ahead, get some more bucks from client.

More on how to judge importance of a user story can be found at:

https://www.scrumalliance.org/community/articles/2015/january/product-backlog-refinement-and-prioritization-with

The Monster of Cross-Functional Scrum Teams

The question here is- Are we using the right environment to create teams with cross-functional, T-shaped skills?

We see many instances in new Scrum teams in which team members don't work on skill sets other than their own core skills. I have heard such concerns from many ScrumMasters. This is a situation where you will find that it is not easy to create a cross-functional development team with a T-shaped skill set.

If we inspect closely, there are many reasons behind this unwillingness from team members, which need to be addressed prior to attempting the creation of a cross-functional, T-shaped development team.

Let us imagine what the scenarios might have been when you tried this experiment with your team:

• Hey Bob, could you do testing along with Chris, as Maria will be on leave for the next four days?
• Trisia! You're leaving us by next month and Mak will be on this project, and it would be great if you could help David in executing the test cases.
• Brad, you have worked very well in this .net MVC project, but the integration part in php is not doing well. Because you've previously worked in php also, can you please start looking into that? You may devote 60 percent of your time in that module.
• Hey Paul, please work on data migration till other functional requirements are ready to be discussed.

There may be a lot of other scenarios within teams you worked on or might have seen in other teams. (Please add your thoughts in the comment section below.)

What do you think went wrong in scenarios above?

Generally in newly formed teams, we ask a developer for help when someone with that skill set is not available or when it is discovered, at an advanced stage, that more help is needed to complete the sprint tasks. Usually this leads to stretching working hours. I have generally found that in newly formed teams, it works adversely to burden someone in pretext of asking for his or her help.

Sometimes a developer doesn't bring up the fact that he or she doesn't have adequate skills in a required area. Hence it makes sense to indicate that appropriate training will be provided prior to assigning him or her such tasks. Also, we need to assure these developers that their core skills will always be considered when assigning tasks. In mature teams, we rely on task "pulling," but initially in new teams it's task "pushing" in the forming stage.

There is always a fear that working on a different skill set will lead to work on other skills only, and no longer on core skills, especially if there's a scarcity of experience on the team with that needed skill set. However, developers should not have to fear that they'll be spending most of their time on the "other" skill set at the expense of their core skills. This can hamper their ongoing improvement in their core skill set and prove demoralizing.

Often such situations lead to job hopping instead of creating cross-functional teams.

See more at: https://www.scrumalliance.org/community/articles/2015/march/monster-of-cross-functional-teams

Similarities in cycling and practicing Scrum.

I remember when I first tried riding a bicycle. It was my elder brother’s red colored bicycle. Its color always fascinated me. One day I requested him to allow me to take its ride. First he had a hitch to allow me as he was worried of three things,

•         What if I fell down and get hurt?
•       What if I get hurt and blame goes to him? (For kids this is the most critical moment to face the parentsJ…forget about the wounds!)
•         What if his bicycle gets damage?

But later when I repeatedly requested him, he agreed with barter of some portion of my pocket money and we planned that on next weekend we would go to nearby ground where he will help me to learn riding bicycle.

The D-day came and my elder brother gave me a few instructions such as, how to make balance on bicycle, how to apply brakes, …etc. He kept running behind the bicycle and hold it to prevent me falling down and help me keeping balance while I was riding and after a few such attempts, I learned balancing bicycle!

No lengthy procedures, no lot of rules (I am not referring the traffic rules), no instruction-booklets. It was simple. My brother was my guide, a few rules of cycling as balancing, applying brakes, driving on right side of the ground (road). That’s it!

Why I mentioned it here? Reason is – Practising Scrum is same as riding a bike. No lengthy procedures, no lot of rules, no heavy documentation. If you will keep on planning, you are only going to delay learning Scrum. You need to put Scrum in practice.

The only things needed are:

• A determination for adapting scrum
• Understanding a very few ceremonies (Sprint planning, Backlog refinement, Daily Scrum, Sprint review, Scrum Retrospective)
• Yes, there is a need of one scrum coach during initial weeks and voila! You are scrummified, your team is scrummified.

So what you are waiting for? Go get scrummified.

Hold on Scrum Players, Your Team Still Needs Clarity on Some Game Rules!

Different opinions among Scrum followers sometimes create points of discussion. Recently one such point was, "Who can terminate a sprint?" There were three different opinions, covering all three roles in Scrum (ScrumMaster, product owner, development team). Below are excerpts from Scrum experts that give us insight into the different answers to this question.

In Agile Project Management with Scrum, Ken Schwaber says, "If the Sprint proves to be not viable, the ScrumMaster can abnormally terminate the Sprint and initiate a new Sprint planning meeting to initiate the next Sprint. The ScrumMaster can make this change of his or her own accord or as requested by the Team or the Product Owner."

Kenneth Rubin, in Essential Scrum, writes, "Should the sprint goal become completely invalid, the Scrum team may decide that continuing with the current sprint makes no sense and advise the product owner to abnormally terminate the sprint."

And in Succeeding with Agile, Mike Cohn writes, "Let's consider the case of the product owner discovering some important new requirement that she says needs to be done instead of the work the team is engaged in. Sometimes this will happen. When it does I suggest making the change in sprint goal visible. Scrum does this by having the team announce an abnormal termination to the sprint . . . "

What I want to make clear here, as is made clear in the quotes above, is the importance of context. Without understanding the context of the situation, one should not get carried away with one's own opinion. One must consider the scenario leading to the termination of the sprint. Though sprint termination is rare, sometimes compelling reasons indicate its need. Whatever the case is, due to transparency in Scrum practices, reasons will be visible to all. The Scrum team has to act according to the situation. Sprint termination is not a decision taken without the consensus of the team, and the Scrum team is comprised of all three roles: product owner + ScrumMaster + development team.

Originally published at: https://www.scrumalliance.org/community/articles/2015/february/hold-on-scrum-players-your-team-still-need-clarity

Who Am I?

I am Waterfall. You must have read a lot about me and have probably used or may still be using my method in your projects. I have lived a very fascinating life. I and my followers have tasted success in most projects with my well-defined processes. Sometimes there have been failures and slippages during deliveries. . . . OK, OK, I admit that many times there were slippages. But it was neither my fault nor that of my processes. Even the people involved were following the processes well. Everything was in place. The whole blame goes to the clients, as they never stuck to the initially defined requirements and kept on asking for changes, even in the advanced stages when such changes were too expensive. And the most daunting thing was that the demand for these changes was always urgent.

I sometimes see that teams are in the process of making plans for the requested changes and are near to finishing detailed documents, and suddenly clients change their minds and come up with new changes/functionalities. Even worse situations happen when products go for user acceptance and they find that the functionalities incorporated are not as intended.

Furthermore, the complexity of projects is at a peak these days. There was a time when clients were patient enough to wait for products. They used to provide each and every small detail, and based on that we prepared precise documents and contracts. But now every client wants early ROI (return on investment) and every requirement is urgent, due to competitiveness in the market.

Nonetheless, things were working by and large -- until I met my cousin, Agile.

She is younger than I and seems very dynamic. I came to know that she also has a few frameworks/methods -- Scrum, XP, BDD, TDD. She advocates iterative deliveries with the collaboration of customers/clients. I thought I should analyze those Agile methods to find out why they were going viral.

Very soon I encountered Scrum. He has some weird activities, such as the Daily Scrum, sprints, review and retro, backlogs, etc. I started comparing these ceremonies with my practices, and I found that most of my followers were doing such activities as and when required. However, the significant difference was the timeboxing.

Then I remembered the "Cone of Uncertainty" in software development.



The "Cone of Uncertainty" graph was initially discussed by Barry Boehm (Boehm, 1981) and later called the Cone of Uncertainty by Steve McConnell (Mc Connell, 1997).
And to my surprise, the uncertainty is being handled very well in Agile/Scrum. The reason is those small sprints and fail-fast strategies. The fail-fast strategy means trying some task, getting quick feedback, and then inspecting and adapting as per the feedback received.

I started liking these small yet effective measures. But I still had one more thing to consider. The Iron Triangle. . . .



I always give the example of the Iron Triangle. And this is the fact, that one has to keep a balance among scope, schedule, and resources while maintaining quality. How was Scrum was handling that? What I found was that Scrum also maintains the triangle but has some flexibility. If clients choose the fix date, Scrum accommodates only those features that are feasible to deliver by that date, keeping a focus on prioritized features. And if scope is fixed, then the schedule is planned accordingly. The most striking part is the involvement of the client/product owner from start to finish during product delivery.

Scrum also has a Manifesto for Agile Software Development:

• Individuals and interactions over processes and tools
• Working software over comprehensive documentation
• Customer collaboration over contract negotiation
• Responding to change over following a plan

There were a lot of other such practices in Scrum that amazed me. I felt transformed by this upstart project development practice. I felt energized. And why not? I and my cousin were both from the same family -- Project Management -- and the sole purpose of my existence was to help the people managing projects.

I advised my followers to learn to apply Agile practices, to embrace agility for organizational change. There were a few questions from a few managers about their existence. They feared losing control of team management. They were concerned about their role in self-organized teams. And certainly their questions needed to be answered to mitigate their anxieties.

This was quite challenging to me, guiding them toward agility. But I was determined, so I explained them the following:

Self-organization does not mean that workers instead of managers engineer an organization design. It does not mean letting people do whatever they want to do. It means that management commits to guiding the evolution of behaviors that emerge from the interaction of independent agents instead of specifying in advance what effective behavior is. -- Philip Anderson, The Biology of Business

Although project teams are largely on their own, they are not uncontrolled. Management establishes enough checkpoints to prevent instability, ambiguity, and tension from turning into chaos. At the same time, management avoids the kind of rigid control that impairs creativity and spontaneity. -- Takeuchi and Nonaka, "The New New Product Development Game"

So do you think that I got defeated by my cousin Agile? No, I have not been defeated. I have given way to Agile for advancement of project management as per the current fluctuating and complex projects. I will still exist by transforming myself according to the specific needs of organizations. Many of my good practices can be blended with Agile/Lean/other practices.

The word water in my name reveals that I can change my shape per the needed vessel. If you are using my method, you still can tailor me by blending agility as per your specific needs and moving further toward agility.

Who am I? I am Waterfall. . . .

 Originally appeared at: https://www.scrumalliance.org/community/articles/2015/january/who-am-i-a-biography

Product Backlog Refinement and Prioritization with the Help of the Kano Model

Tremendous fluctuations in requirements, the heat of the market, competitiveness -- these are a few factors that arise during product development and force stakeholders to keep a continuous watch on the market and ask for quick changes as and when required. The Kano model helps Scrum product owners during product backlog refinement, in light of such changes and demands.

In Scrum, we welcome feedback and change requests from stakeholders, but it is important for a product owner to categorize and prioritize both change requests and the demand for inclusion of new features. At times the requests are just fancy tasks and do not contribute much value to business; hence they may be taken up later or could be discarded. On the other hand, some complex tasks provide good value to business and hence need to be taken up immediately. To get a grip on the flow of such requirements, the product owner needs to identify customer needs, analyze competitive products, analyze the value of such features, and -- based on all of that -- prioritize the product backlog items.

The Kano Model of Customer Satisfaction divides product attributes into three categories:

1. Threshold attributes
2. Performance attributes
3. Excitement attributes

If any product might be competitive in the market, then it must meet all threshold attributes (must-have features), performance attributes (should-have features), and excitement attributes (good-to-have features with value for business).

Let us take an example of a mobile phone.

Threshold attributes would be the ability to make outgoing calls and receive incoming calls, inclusion of a built-in camera, etc.

Performance attributes would be long battery life, a strong body, etc.

Excitement attributes would be assistive light, navigator apps, etc. These excitement attributes increase customer satisfaction, but their absence does not lead to dissatisfaction.

A challenge for a product owner is to manage the flow of multiple requirements coming from stakeholders and bring everyone to consensus about the requirements that provide the greatest value to business.

There are many approaches to limit the flow of requirements. A simple approach that's helpful for prioritizing the product backlog items is to ask stakeholders two simple questions for each attribute:

• Can you rate your satisfaction level, assuming the product has this attribute?
• Can you rate your dissatisfaction level, assuming the product does not have this attribute?

Use a scale of 0 to 10 for both questions. Tally the answers provided by stakeholders for each attribute. The result will help the product owner reach a conclusion. If, for each question, the counts fluctuate a great deal, the product owner can use Planning Poker to get a more exact count for each attribute/requirement and help all stakeholders come to consensus on that.

If you have more suggestions for product owners to help them manage and effectively prioritize the flow of requirements, please share your ideas

Originally published at Scrum Alliance web site- https://www.scrumalliance.org/community/articles/2015/january/product-backlog-refinement-and-prioritization-with

Invent...but do not re-invent the Wheel!

I would like to start with the old saying, "Don't reinvent the wheel." And really, it is an important message! When the wheel was invented, it was made of a simple wooden log. The requirement increased and gradually there were many value additions, such as spokes, rims, tires, alloy wheels, tubeless tires, etc. And that's what we do at our workplace on regular basis: put value additions onto our work.

For example, we use the same libraries already used by thousands of programmers earlier, but we extend these, make some tweaks for specific requirements as and when needed. Hearing this, I know some of us smiled and murmured, "Inheritance?"

Recently I had a talk with a group of IT professionals. I was trying to understand their views on agility and especially on Scrum. (Being a big proponent of Scrum, I love to get involved in such discussions and guide people toward the benefits of Agile and Scrum -- benefits they are not always aware of.) To my surprise, they straightaway remarked that Scrum was not going to help them produce their product. They had already discussed this extensively with other Scrum practitioners.

Later I came to know that their product was reported with many defects, most of them due to not understanding the requirements correctly -- and of course there were a few change requests as well. The product was out, and till the existing defects were resolved there was no plan for next releases. So do you think that coaching them on Scrum was the right step, when there was a sheer need to deal with the current situation? The alternative Agile approach to suggest to them was Kanban. I discussed the way they were handling things and proposed that they follow Kanban principles of visualizing, limiting the work in progress, and managing the flow. They tried Kanban and, as expected, it worked well. Kanban helped them manage the work flow fantastically. And now they were interested in discussing Scrum for their next release. There are still lots of challenges to face, but at least the start has been made, and made well.

This was one such case. The big misconception about Scrum is that it is a tool that can develop products rapidly, inexpensively, and with quality. No! Scrum is not such a tool. Scrum is a framework that helps teams work differently, think differently, and develop products with the goal of the satisfaction of all involved. There are no hard rules in Scrum to follow, and there can't be. Product development is too complex for a single set of rules to fit in all circumstances. Scrum is a proven framework that suits most domains and most situations. To experiment with and enjoy Scrum, you have to identify the requirements of your organization and, if required, tailor the Scrum practices to suit those requirements, while ensuring that the essence of Scrum does not get vaporized. As a next step, your tailored Scrum may lead to Lean Agile practices for your organization. Enjoy it!